Privacy Policy

Privacy Policy – Whirla Smart Office & Whirla.pl

§ 1 Definitions

1. Service – the website www.whirla.pl and the Whirla Smart Office mobile application available for Android and iOS devices.
2. Data Controller – “Whirla sp. z o.o.”, headquartered in Warsaw, Rondo ONZ 1, 10th floor, 00-124 Warsaw, NIP: 1132995291, KRS: 0000777046.
3. User – a natural person using the Service.
4. Device – a computer, smartphone, tablet, or other device used by the User to access the Service.
5. Personal Data – information that allows identifying the User in accordance with the GDPR.
6. Data Processing – any operation performed on personal data, such as collection, storage, sharing, or deletion.
7. Cookies – small text files stored on the User’s Device to optimize the use of the Service.

§ 2 Data Controller and Contact Information

The Data Controller is Whirla sp. z o.o.. For matters related to data protection, you can contact us via email at privacy@whirla.pl.

§ 3 Scope of Collected Data

The Service collects personal data depending on how it is used:

1. Data collected automatically (application and website)

• IP address,
• Type of device and operating system,
• Approximate location (if the User grants permission),
• Diagnostic data (e.g., errors in the application or Service).

1. Data provided by the User

• First and last name,
• Email address,
• Phone number (if required for contact or reservations),
• Data entered in contact forms on www.whirla.pl.

1. Data collected for application functionality

• Access to location services (e.g., for smart office management),
• Access to the camera (e.g., for QR code scanning),
• Access to device storage (e.g., to save settings).

§ 4 Purpose of Data Processing

Personal data is processed for the following purposes:

1. Providing the Application and Website services, including:
   • Smart office management,
   • Authorizing office access,
   • Managing desk and conference room reservations,
   • Responding to inquiries sent via the contact form.
2. Improving the Service, including:
   • Analyzing usage statistics,
   • Diagnosing errors and technical issues.
3. Communicating with Users, including:
   • Handling requests and providing technical support,
   • Sending push notifications about important updates and Service features.

§ 5 Sharing Personal Data

1. Personal data is not sold or shared with third parties without the User’s consent.
2. Data may be accessed by:
   • Hosting providers managing the Service’s servers,
   • Technical service providers,
   • Business partners collaborating with the Data Controller in the operation of the Application and Website.

§ 6 Data Security

The Data Controller implements appropriate technical and organizational measures to protect User data from unauthorized access, loss, or modification.

§ 7 User Rights

The User has the right to:

1. Access their data – obtain information about the data being processed.
2. Rectify data – correct inaccurate or outdated data.
3. Delete data (“”right to be forgotten””) – request data removal.
4. Restrict data processing – in case of doubts about the accuracy of the data.
5. Data portability – if data is processed based on consent or a contract.
6. Object to data processing – if the User does not agree with further processing.

Requests regarding data processing can be sent to privacy@whirla.pl.

§ 8 Cookies and Tracking Technologies

1. The Service uses cookies and tracking technologies to optimize performance.
2. Cookies may be used for analyzing website traffic, content customization, and personalized advertising.
3. The User can manage cookie settings in their browser or application preferences.

§ 9 Changes to the Privacy Policy

The Data Controller reserves the right to modify the Privacy Policy. The latest version will always be available in the Application and on www.whirla.pl