Shared conference spaces require more than bookings. They also require access control, cost management, and clear usage rules.
The Whirla Conference Center Management Module allows organizations to manage spaces used by multiple tenants in a structured, predictable way that is ready for settlement and reporting.
Room sharing across multiple tenants
The system allows different organizations to use shared resources within one building or complex.
It supports:
- room rental for multiple tenants,
- assigning access to specific companies or groups,
- data separation between organizations.
Each tenant can use shared resources while keeping their data fully independent.
Room booking and availability
Bookings are managed through one central availability system.
The module supports:
- real-time room schedule overview,
- elimination of booking conflicts,
- combining rooms into larger spaces.
The system manages room availability across the entire conference center.
Budgets and cost control
The module allows organizations to assign costs and control space usage.
It supports:
- budget groups, such as departments or tenants,
- assigning users to budgets,
- spending limit controls,
- settlement of bookings according to the agreed model.
Room usage costs are assigned and controlled automatically.
Room cost configuration
Each room can have its own pricing model.
The system supports:
- hourly rates or other settlement models,
- different rates for different rooms,
- pricing aligned with room standard.
The booking cost is visible already at the meeting planning stage.
Booking rules
Space usage can be precisely defined.
The module supports:
- minimum booking duration,
- automatic service breaks between meetings,
- availability restrictions.
The system enforces rules and eliminates conflicts without manual control.
Central view and schedules
Room availability can be presented in the office space.
The module supports:
- a central schedule screen,
- public booking views,
- display on monitors.
Room schedules can be visible to users without requiring them to log in to the system.
Tablets and room panels
Room availability can be displayed directly at the entrance.
The system supports:
- tablets outside rooms,
- current and upcoming booking previews,
- quick on-site booking.
Reception management
Reception teams can actively support conference center operations.
They can:
- manage bookings on behalf of users,
- make changes and corrections,
- supervise room availability.
Reception has full control over the schedule and can react in real time.
Notes and operational management
The system supports day-to-day conference center operations.
It allows teams to add:
- internal notes for managers,
- additional booking information,
- operational management details.